Name Mismatch in Aadhaar and Marksheet: How to Correct It

Aadhaar mismatch with marksheet can cause issues during applying to government jobs, college admissions, scholarships and document verification. The solution varies based on the error that has occurred in Aadhaar and the occurrence of the error in the marksheet and whether it is a spelling mistake or formal name change. This guide will cover how to fix the details, when an Affidavit or a Gazette notification may be necessary, and what to do before verifying the documents.

Quick Solution Summary

Inconsistencies in name in Aadhaar and marksheet can cause difficulties in paperwork, scholarship applications, college and government job applications. There are two scenarios where the incorrect name is in a document and the difference is due to either a spelling mistake or a formal name change. Use your original identity and school records to determine the proper name before submitting an affidavit or applying for correction.

Why Does a Name Mismatch Occur?

There might be a mismatch in names if there is a spelling error, incorrect surname, missing middle name, or a change in the order of names, or if the name is entered incorrectly when data is keyed. In some cases, the name might be shown as “Nancy Sharma” on a marksheet and “Aadhaar” might read “Aadhaar Verma”.

The difference may be due to a change of surname following marriage and/or a legally recognised name change. In some instances, the school record may have the proper name but the information provided in Aadhaar must be wrong.

This is important because if the name is changed entirely, this will entail different documents and procedures, and if it is simply a minor correction, the documents and procedures will be different.

Aadhaar Card and Marksheet Name Difference Solution

The first thing you need to do is to compare your Aadhaar card with the Class 10 marksheet, Class 12 marksheet and all the records available. Identify the right name and document to edit.

• If Aadhaar is not correct: Ensure that all the Aadhaar requirements are met and follow the Aadhaar name change procedure with valid supporting documents.

• When the marksheet is wrong: Talk to your school and the appropriate education board about the means of correcting the marksheet.

• If the difference is because of a legal name change: Gather the necessary legal paperwork and find out from both agencies what documentation they need.

• If the documents needed for verification are close at hand: Call the recruiting organisation or institution right away and inquire if they require the documents be corrected prior to verification.

How to Correct Name in Aadhaar According to Marksheet

If there is any mismatch in spellings in your marksheet, and Aadhaar is incorrect, follow these steps:

• Step 1: Check the acceptable documents. Visit the official UIDAI Enrolment and Update page or the UIDAI website to check the current list of supporting documents and the procedure applicable to your case.

• Step 2: Go to Aadhaar Seva Kendra. Typically, name corrections must be done on site. Bring Aadhaar, original supporting documents and the marksheet or other records which will define the right name. There are not automatic rules for accepting a mark sheet for every type of update, so verify if your document is acceptable for the update that you are requesting.

• Step 3: Make a request for an update. Please request the operator to spell out the name precisely as stated in your valid identification. Be sure to read all the information thoroughly before confirming the request.

• Step 4: Do not throw out the acknowledgement slip. Please record the enrolment or change request number in order to monitor the status of your application.

• Step 5: Update Aadhaar. If the request is approved, download the updated e-Aadhaar and ensure that the information is spelt correctly before applying with it.

How to Correct a Name in a 10th or 12th Marksheet

If your Aadhaar has the correct name and your marksheet has an error, please write to the school from where you did your Class 10 or Class 12.

Inquire with the school about the correction procedure and if it needs to be sent to the education board. Admission form, school register information, previous school records, identity documents and the original marksheet or certificate may be required.

Specificities vary depending on the board and kind of correction. The official page of  CBSE correction and duplicate documents page is useful for CBSE students with relevant procedures and forms.

Fill out the application form with the necessary attachments and documents along with the applicable fee (where applicable). Retain a copy of the application and acknowledgement to keep for future reference.

Affidavit for Name Mismatch in Aadhaar and Marksheet

This is a typical form of an affidavit:

• The applicant's first name, parent's name, age and address.

• The name mentioned on the Aadhaar card.

• Name of the board, roll number and the name of the player on the marksheet.

• The explanation of the difference, as it is to be told.

• When there is one, a statement that both names are for the same person.

• Signature, date and place of the applicant, with notarisation or attestation as appropriate.

Download a sample affidavit: Download the Name Mismatch Affidavit Format

When Is a Gazette Notification Required?

Depending on the rules and the jurisdiction pursuant to which such changes to the name are made, a Gazette notification may be required where the person has formally changed their first name, full name or other name information.

This is not an error that would be corrected by a minor spelling mistake. If your name has changed legally, please see the instructions issued by UIDAI and the requirements of your education board or recruiting organisation.

To find out about the official publications that can be used for name changes, check the Department of Publication's Change of Name section.

Document Verification (DV) Name Mismatch Rules

A slight spelling variation can mean a world of difference as far as a name. But there is no reason for any applicant to think that a mismatch will be accepted or rejected.

• When your DV date is coming up:

• Thoroughly read the recruitment notification and document verification guidelines.

• Reach out to the recruiting authority or helpdesk and detail the exact discrepancy.

• Whether an affidavit/correction application/ Gazette notification or corrected certificate required?

• Bring the original documents and copies of pertinent supporting documents.

• Retain corrective statements received.

Common Mistakes to Avoid

Don't provide an affidavit without verifying if the receiving authority will accept it. Never make changes to a marksheet, use different spellings in new applications or depend on unofficial agents to make guaranteed corrections.

Also, don't make false declarations and don't think that there is a need to have a Gazette notice for every spelling mistake that you made. Do what is specified in the procedure for the specific situation and keep a copy of all applications and acknowledgements.